Draft Notes: Shana Park HOA Board Meeting: April 14, 2022

Location/Time: Grace Community Covenant Church, 7:00 P.M.

 

Board Members: Arlene McMahon, Steve Fanis, Fran Feil, Cynthia Haunshell, Warren Devine, Roman Glova, Josh Hizon,

Bob McNally, John Sladek, Nancy Sladek

Members attending:  Arlene, Steve, Fran, Josh, Bob, John.     Homeowner attending: Eric Hanson.

 

Arlene called meeting to order at 7:03 P.M. She announced that she was recording meeting. There were no objections.

 

President Report: Arlene briefly discussed New Business Item 2 and Old Business. See detailed discussion under Old Business.

 

Secretary Report: Members approved March Meeting notes as revised by John Sladek. John will submit revision to Nancy Sladek, Secretary. April Meeting Drat Notes prepared by John.

 

Treasurer Report: Discuss moving Pat Schell off the account so we can transfer duties to John.

1. Pat Schell requested she be removed from SPHA accounts. Arlene will arrange time for her, Pat and John to meet at bank.
2. Arlene reported that (4) homes have not paid 2022 Annual Dues. One homeowner, suffering ill health requested an extension; BOD approved. One homeowner cannot be located. One homeowner is deceased. One home is in foreclosure.
3. Arlene reviewed March Budget Report. She will correct several items and resubmit.

 

Website Report:  Arlene still covering website. She is learning how to post items to website. She hopes to meet with Roman soon to transfer duties.

 

Smith Lake: No report.

 

New Business:

• Alter tract Lot 98: Fence request – resubmit. No objections. Arlene will sign two approved alter tracts for two fences.
• Dues Increase. We have had a complaint/request to have our decision at the annual meeting go to the lawyer for review because the BOD is not operating correcting under the covenants with Section B of the increase dues. Arlene was asked to review and either get a lawyer to review or send out an all member vote. See Old Business discussion.
• Discuss GB tree maintenance bid and estimate:
• Discussion of Items 3a through 3e delayed until May Meeting.
• Bob will get a second bid for Lot 98 tree cutting by licensed and bonded contractor. He will report at May Meeting. Arlene requested that Bob have another Board member be present when meeting with contractor.
• Bob and Fran want to get second bid for all GB tree cutting. Further discussion delayed until May meeting.

1. Approve Matt B for tree cutting per JRS 3/28/2022 e-mail. $9600 for 11 to 14 selected trees. (Does not include tax.)
2. Eliminate Tree 5.
3. Revisit finding/cutting Tree 6.
4. Future WFC Inspections/Reports:

• Include GPS coordinates for all selected trees.
• Include priority list for tree removal. Added to 2020 report. Not done in 2021 report.
• Include tree-cutting contractor in future GB walkthrough inspections.

2023. All of the preceding assumes SPHA follows through with approved annual dues increase to $150 starting in 2023. If Item 2 is going to put increase on hold, JRS recommends we delay any tree cutting. Recommended GB Maintenance Frontload does not work without dues increase starting in 2023.

• Existing Greenbelt Encroachments. Review Shana Park Protective Covenants: Proposed Amendment B-8 Existing Greenbelt Encroachments Overview, History, Scope, and Approval, Draft 1. Board members will review document and discuss at May meeting. See March 17, 2022 e-mail from John for document.

 

Old Business:

1. Status of converting SPHA governing documents to WORD format. From March Minutes: Fran will try to convert/update the covenants to a Word file. John will add his amendments and finalize the statements for submittal to the Secretary of State’s office as required. See April 14, 2022 e-mail from John for Revised Covenant document and revision excerpts.
2. There was lengthy discussion of Item a and New Business Item 2. Primary discussion participants were Arlene, Josh, John, Fran, and Eric. Arlene requested that all members review full Revised Covenant document. There are differing views on validity of 2022 Annual Meeting vote approving revisions to Covenants A-5 and A-17. Eric considers vote invalid. John disagrees. There was additional extended, inconclusive discussion. Arlene has a complete recording.
3. All finally agreed to have Josh review the Covenants and By-Laws. He will report at May BOD meeting. Eric agreed to refrain from considering any legal action until after that meeting.

 

Next Meeting: May 10^th at 7:00 PM. Location: Josh Hizon’s home, 5431 Anton Court.

 

Adjourn: Meeting adjourned at 8:03 P.M.